Temp & Pre-Service Policies and Timesheets Guidance

Policies

All staff should have regular access to the policies that pertain to them, including TFA's policies, and federal, state, and local policies.

Teach For America Staff Handbook

The Staff handbook represents all of our staff policies, including Administration, Contract Management, Employment, Independent Contractor, Information Confidentiality and Security, IT, and Finance policies. We encourage you to review them in their entirety. To access staff policies in Workday after you've acknowledged receipt:

Log into Workday
Go to the Personal Information worklet
Click View
Select Worker Documents

The Staff Handbook should be in your Workday Documents.* If you have any questions, email Generalist@teachforamerica.org.

*Teach For America periodically updates our policies to accommodate changes in organizational operations and strategy. The Risk & Compliance Team will notify you of the updated staff handbook at least once per year. If you have questions about any policy and want to ensure you have the latest version, please email RiskandCompliance@teachforamerica.org.

Sick Time Policy for Non-Benefits Eligible Staff

Staff Disability Accommodations

Teach For America is committed to the creation of a culture where all staff members feel valued and respected, including those with disabilities. Teach For America judges individuals by their abilities, not disabilities, and seeks to give full and equal employment opportunities to all persons capable of performing successfully in the organization’s positions.

To request a disability accommodation, you will need to complete this Disability Accommodation Request Form.
You can reach out to the Generalists with questions and/or to submit an accommodation request.

Labor Law Posters for Remote Staff Members

Affordable Care Act + Benefits Eligibility

Timesheet Requirements

Time Tracking Instructions

Timesheet Amendments

Amending Submitted or Approved Timesheets

The process for amending a previously submitted or approved timesheet depends on whether a staff member is hourly or salaried. Find guidance for each type of staff below.

Hourly Staff

Workday Status	Time Type	Required Actions for Hourly Staff
If timesheet submission window is OPEN in Workday and can still be edited:	Hours Worked and Time Off*	Adjust time directly in Workday. Resubmit for manager approval.
If timesheet submission window has CLOSED in Workday and cannot be edited:	Hours Worked	Complete a Timesheet Amendment Form. Have manager approve and sign the amendment form. California or Nevada staff must use the CA/NV Timesheet Amendment Form. Submit approved Timesheet Amendment form to payroll_inquiries@teachforamerica.org for processing.
	Time Off *	Complete a Timesheet Amendment Form. Have manager approve and sign the amendment form. California or Nevada staff must use the CA/NV Timesheet Amendment Form. Submit approved Timesheet Amendment form to payroll_inquiries@teachforamerica.org for processing.

Salaried Staff

Workday Status	Time Type	Required Actions for Salaried Staff
If timesheet submission window is OPEN in Workday and can still be edited:	Hours Worked and Time Off*	Adjust time directly in Workday. Resubmit for manager approval.
If timesheet submission window has CLOSED in Workday and cannot be edited:	Hours Worked	Salaried employees are not able to amend hours worked once the timesheet submission window closes.
	Time Off*	Complete a Timesheet Amendment Form. Have manager approve and sign the amendment form. California or Nevada staff must use the CA/NV Timesheet Amendment Form. Submit approved Timesheet Amendment form to generalist@teachforamerica.org for processing.

* Includes PTO, sick time, floating holiday, bereavement, jury duty, or religious holiday.

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