When to Code Time to Lobbying

Lobbying at TFA means any communications (and their preparations) with legislative bodies (federal, state, and local) or the general public that relate to either pending legislation, proposed legislation or budgets, and reflect a point of view. If you have lobbied on behalf of TFA, you must record this time within your timesheet. For example, you're likely engaging in lobbying if you're working towards the passage or defeat of a specific piece of legislation, or if you're preparing communications around state funding for TFA.

If you are uncertain about whether your activities are considered lobbying, please reach out to your manager.

How to Code Time to Lobbying

1. Log into Workday from any computer with internet access and navigate to the Time worklet.

2. Once on the 'Time Entry' page begin entering hours as you normally would.

3. When the time entry form appears, change the TIME TYPE from "Hours" to "LOBBYING," and enter the number of hours you worked on this particular task. See below for more information on each field. 

Time Type: This field allows you to choose LOBBYING from the drop down (be sure to select the correct type of lobbying you engaged in). If you did any work lobbying and/or associated objectives, you should choose Lobbying under time type for each day you worked toward those objectives.  There are three types of Lobbying codes to choose from: Federal LDA Lobbying - Should include any time you spent lobbying on Federal matters with the Public Partnerships team. State Lobbying (Direct Contact) - Should include all person-to-person interactions with public sector employees, such as time spent in meetings or on phone calls. Please remember to include any prep time for these meetings and phone calls as well. State Lobbying (Mailings + Communications) - Should include anything that's not person-to-person, such as time spent on mailings, emails, op-eds, etc.. Again, please include any prep time, like the time you spend researching or reviewing those mailings, emails, op-eds, etc. Hours: Here you can enter the number of hours you worked on LOBBYING. Comment: If you need to, you can also add comments or additional notes for your approving manager.

4. Your completed timesheet should look similar to the screenshot below. Keep in mind, you can have a mix of time types on your timesheet, depending on what initiatives you worked on.